Converia – Conference Management Software

Terms and Conditions for Exhibitors and Sponsors

1. Exhibits, Advertising

Exhibitors and sponsors may use exhibits and advertising material only at their booth and in the assigned areas. The relation between exhibits/advertising material and the topics of the event has to be apparent.

2. Exhibition Area

Gold sponsors will be assigned an exhibition area of approx. 6m*2m and exhibitors an area of approx. 3m*2m, each with table and electricity supply. Exhibition areas are assigned according to technical and spatial requirements. The inclusion of co-exhibitors is not permitted.

3. Set-up and Dismantling

The set-up and dismantling times that will be communicated to exhibitors prior to the event are binding.
Any costs incurred due to non-compliance with these times have to be borne by the causer.

4. Withdrawal

In view of the current situation, we offer special provisions for ESE Kongress 2020 regarding withdrawal by exhibitors/sponsors – without acknowledging any legal obligation and without prejudice for future events:

Free-of-charge withdrawal is possible until 26 May. For withdrawal between 27 May and 21 September, we will charge 50% of the order amount. After this, the order amount shall be due in full.

5. Cancellation of the Event

The organizer reserves the right to cancel or postpone the event due to unpredictable circumstances. In this case, all amounts paid will be refunded in full. Additional claims against the organizer are fundamentally excluded.

6. Payment Terms

All prices are net and exclusive of applicable VAT. Invoices are due within 30 days after the invoice date, without deduction, exempt from charges, and payable in Euro. Invoices will be issued with order placement and confirmation. Exhibitors and sponsors are not entitled to any event services before the invoice amount has been fully paid in due time. In case the exhibitor/sponsor fails to make the payment in due time, the organizer reserves the right to assign the exhibition/sponsorship package otherwise.

7. Liability Limitations for the Organizer

The organizer assumes no liability for the loss of or damage to objects belonging to the exhibitors. Exhibitors are fully responsible for their property and the areas and objects used within the scope of the event.

8. Collateral Agreements

Any collateral agreements of, amendments or supplements to this Agreement must be in writing in order to be valid.

9. Data Privacy

For reasons of data privacy, the organizer does not disclose any contact data of the congress attendees to third parties.

10. Place of Execution and Court of Jurisdiction

The place of execution and court of jurisdiction is Munich.

Organizer

Vogel Communications Group GmbH & Co. KG
Max-Planck-Str. 7/9, D-97064 Würzburg
Court of Registry: Würzburg, HRA 245
Complementary GmbH:
Vogel Communications Group Verwaltungs GmbH,
Court of Registry: Würzburg, HRB 10
Managing Directors: Matthias Bauer (chair), Günter Schürger
MicroConsult Microelectronics Consulting & Training GmbH
Charles-de-Gaulle-Str. 6, D-81737 Munich
Court of Registry: Local Court of Munich
(Amtsgericht München) HRB 11 03 50
Managing Director: Ingo Pohle